A virtual deal room, or a data room, is an online repository for data storage and distribution. These rooms enable the safe storage of data. They also allow for easy access to information. Below are ways to customize your virtual deal room:
Choose the Right Software
Software used in the data room will dictate the accessibility and efficiency of a data room. Pick a software that is compatible with both iOS and Android devices. Look for software with cyber-security features and cost-effective products with regular software updates.
Have Keyword Searches
A keyword is a word or phrase used in online searches. They help filter data out, providing only necessary information to clients. Keywords will enable the data room users to access only the required documents. Keywords also minimize time spent on researching data.
Use Additional Security
In data rooms where sensitive information is stored, added security is paramount. Administrative passwords provide extra protection for highly sensitive data. By having administrative security, you can control which individuals access what information. Verify if your chosen data room software allows for security customization.
Make It User-customized
There are different users who use the data room, including investors, shareholders, and customers. For efficiency, create a differentiation within the room. Differentiate information based on whom it most benefits. Customize user access according to what information each business team needs.
Create Folders
Folders are files containing different information. By organizing documents and videos in folders, you can have easy access to information. Folders help maximize data room searches. Instead of sifting through all of your data at once, you can click on a specific folder and view the documents by topic.
Have Administrative Control
Administrative control gives you control over documents in a data room. Interactive reporting helps you see how users are engaging with documents. It gives you control over how third parties engage with your data. Remote shedding will allow you to delete certain documents and restrict access to others. Also, you can monitor how users view your data.
Create a Watermark
A watermark is an identifying image that provides proof of ownership for documents. It also provides proper crediting of information to your company. A watermark also increases credibility as people know where to reference their information. All documents in the company data room should have the company watermark to prevent stealing documents or data. Customize your watermark and apply it to your deal room documents and videos.
Have Address Tracking
With address tracking, you can understand user demographics. Customize your deal room by implementing address tracking which will allow you to know which areas are interacting most with your documents. By understanding the IP addresses of your users, you will be able to tailor your information to certain demographics and areas.
Customize Your Deal Room Today
A data room eases access to information while providing an extra security feature for sensitive information. Customizing your deal room requires taking specific steps to protect your information and data storage. It also requires reinforced security to verify data protection. When customizing your data room, ask your provider for the best software products for your specific needs.
